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Logo | Illinois Agrivultural Education

FFA is dedicated to making a positive difference in the lives of students by developing their potential for premier leadership, personal growth and career success through agricultural education..

The FFA Alumni Association supports and advocates for agricultural education and FFA through gifts of time, talent and financial resources..

The mission of the Illinois FFA Foundation is to provide financial support for the Illinois FFA. When you make a gift to the Illinois Foundation FFA, you are investing in the future of agriculture..

The Illinois Association of Vocation Agriculture Teachers (IAVAT) is a professional organization for agricultural teachers at all levels..

The Illinois Association of Community College Agriculture Instructors (IACCAI) is a statewide professional organization for postsecondary agriculture instructors. .

The Illinois Postsecondary Agricultural Student (PAS) Organization provides opportunities for individual growth, leadership and career preparation. .

The Illinois Farm Bureau & Affiliated Companies Youth Education in Agriculture program offers unique educational programs to Illinois youth in 4-H and FFA. .

The purpose of the Illinois Agriculture in the Classroom Program is to encourage educators to incorporate more information about the agriculture, food, and natural resources system into daily lessons..
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Facilitating Coordination in Agricultural Education (FCAE) is a state project administered through the Illinois State Board of Education that is tasked with improving and expanding agricultural education from pre-k through adult levels..

The Illinois Leadership Council for Agricultural Education (ILCAE) is a voluntary, grassroots agricultural industry group focused on the expansion and improvement of Agricultural Education programs at all levels..

The Illinois Committee for Agricultural Education (ICAE) is a 13-member committee established by legislation and appointed by the Governor to advise both the governor and state education agencies concerning Agricultural Education K-adult..

The Illinois State Board of Education is the state agency responsible for Pre-K through 12th grade education. Its primary mission is state program leadership, planning, approval, funding, and evaluation..

The Illinois Department of Agriculture will be an advocate for Illinois' agricultural industry and provide the necessary regulatory functions to benefit consumers, agricultural industry, and our natural resources.. provides information about the Agricultural Education profession and encourages students to consider a career as an agriculture teacher..

MyCAERT provides teachers with an integrated online system to Plan, Document, Deliver, and Assess Career and Technical Education instruction. .

Information Technology and Communication Services (ITCS) Instructional Materials provides agricultural education publications in a variety of formats. .

The Agricultural Experience Tracker is the premiere personalized online system for tracking experiences in agricultural education. .
FFA FFA Alumni IL FFA Foundation IAVAT IACCAI PAS IFB Youth Education IAITC FCAE ILCAE ICAE ISBE Illinois Department of Agriculture MyCAERT ITCS The AET

Listserv Messages

Erica Thieman
Illinois State Board of Education
Principal Consultant in Agricultural Education
100 North First Street, C-215
Springfield, IL 62777
(217) 524-4832
(217) 782-0710 fax
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FY 2019 Three Circles (FFA & SAE) Grant

Tuesday, August 28, 2018

Budget Application Available in IWAS

The Budget Application for the FY19 Three Circle (FFA & SAE) Grant has been released and is now open in IWAS for eligible districts that have submitted an initial application. Please complete and submit to the Illinois State Board of Education.

The start date for the FY19 Three Circles (FFA & SAE) Grant (at which point hours can begin to accumulate) will be July 1, 2018 as long as the budget application is submitted no later than September 30, 2018.

The challenge period ends Friday, August 31, 2018, as indicated in the initial application. Review all submitted information for accuracy.

Please be aware of the following prior to completing the budget application:

1. District Match

The percentage of the total allocation required by the district vs what the grant covers is based on the years of operation of the district’s agricultural education program (in each school in the district as applicable).

  • If the program is in its first or second year of operation, then the grant will cover 100% of the personal services cost of the extended time.
  • If the program is in its third or fourth year of operation, then the grant will cover 80% of the personal services cost and the district will be required to cover 20% of the personal services cost of the extended time.
  • If the program is in its fifth or more year of operation, then the grant will cover 50% of the personal services cost and the district will be required to cover 50% of the personal services cost of the extended time.

Please refer to the attached FY19 Teacher - District match list. This list will be updated in the grant overview tab, as additional schools with later submissions will be added.

2. Performance Reporting

A final report will be required if district submitted a grant last year. The following documentation will be required to upload in the FY19 grant application:

  • AET or similar recordkeeping system documenting 400 hours.
  • School letterhead complete with Superintendent and teacher signatures verifying district match and grant payments (see attached template).

Districts must maintain documentation of hours and proof of payments to teachers for audit purposes.

3. Ineligibility

Teacher did not meet the required hours on the grant from last year. This may cause the teacher to be ineligible for this year’s grant.  Verify that the teacher did meet the 400 hours.

District did not document and provide payment of the District match and/or grant funds to the teacher. This may cause the District to be ineligible for this year’s grant. Verify payments to the teacher.

Do not complete a budget application and contact ISBE if teacher or District is ineligible.

4. Budget Detail Coding

Use the appropriate coding in the budget detail of the grant. The grant specifically covers salary and benefits (TRS and THIS, if applicable) for extended time.

Function Codes

•1000 –Payment for time assisting students. (FFA & SAE activities)

•2210 –Payment for professional development or curricular improvement time. (Curricular activities)

Note: Estimate the amount of time that will be spent for FFA, SAE, and Curricular activities and budget accordingly. For example, allocation = $10,000; 80% of time (320 hours) is estimated as FFA & SAE; 20% (80 hours) is curricular, then budget 8,000 under function code 1000 and $2,000 under function code 2210.

Object Codes

•100 –Salary; indicate the teacher name and amount.

•200 –Benefits; indicate the specific benefit (TRS, THIS) as applicable and its cost. No other benefits are paid. 

Please check with the District office to determine what benefits were submitted in the initial application before completing the budget detail.

5. Returning Grant Funds from Fiscal Year 2018

If FY18 grant funds were not obligated, the District will need to return funds upon notification from ISBE. The final expenditure report submitted by the District should determine the amount of grant funds to be returned. Questions about expenditure reports and grant funds not obligated can be directed to ISBE’s Funding and Disbursements Division at 217-782-5256.

6. Grant information

Grant information and resources can be found under the Three Circle Grant pull-down menu. If you seek additional assistance, please contact your FCAE Program Advisor as necessary.  For program questions regarding this grant, please contact Brian Houser  at 217-524-4832.

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Attachments in this message
FY 2019 Teacher-District Match List.pdf