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Logo | Illinois Agrivultural Education

FFA is dedicated to making a positive difference in the lives of students by developing their potential for premier leadership, personal growth and career success through agricultural education..

The FFA Alumni Association supports and advocates for agricultural education and FFA through gifts of time, talent and financial resources..

The mission of the Illinois FFA Foundation is to provide financial support for the Illinois FFA. When you make a gift to the Illinois Foundation FFA, you are investing in the future of agriculture..

The Illinois Association of Vocation Agriculture Teachers (IAVAT) is a professional organization for agricultural teachers at all levels..

The Illinois Association of Community College Agriculture Instructors (IACCAI) is a statewide professional organization for postsecondary agriculture instructors. .

The Illinois Postsecondary Agricultural Student (PAS) Organization provides opportunities for individual growth, leadership and career preparation. .

The Illinois Farm Bureau & Affiliated Companies Youth Education in Agriculture program offers unique educational programs to Illinois youth in 4-H and FFA. .

The purpose of the Illinois Agriculture in the Classroom Program is to encourage educators to incorporate more information about the agriculture, food, and natural resources system into daily lessons..
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Facilitating Coordination in Agricultural Education (FCAE) is a state project administered through the Illinois State Board of Education that is tasked with improving and expanding agricultural education from pre-k through adult levels..

The Illinois Leadership Council for Agricultural Education (ILCAE) is a voluntary, grassroots agricultural industry group focused on the expansion and improvement of Agricultural Education programs at all levels..

The Illinois Committee for Agricultural Education (ICAE) is a 13-member committee established by legislation and appointed by the Governor to advise both the governor and state education agencies concerning Agricultural Education K-adult..

The Illinois State Board of Education is the state agency responsible for Pre-K through 12th grade education. Its primary mission is state program leadership, planning, approval, funding, and evaluation..

The Illinois Department of Agriculture will be an advocate for Illinois' agricultural industry and provide the necessary regulatory functions to benefit consumers, agricultural industry, and our natural resources.. provides information about the Agricultural Education profession and encourages students to consider a career as an agriculture teacher..

MyCAERT provides teachers with an integrated online system to Plan, Document, Deliver, and Assess Career and Technical Education instruction. .

Information Technology and Communication Services (ITCS) Instructional Materials provides agricultural education publications in a variety of formats. .

The Agricultural Experience Tracker is the premiere personalized online system for tracking experiences in agricultural education. .
FFA FFA Alumni IL FFA Foundation IAVAT IACCAI PAS IFB Youth Education IAITC FCAE ILCAE ICAE ISBE Illinois Department of Agriculture MyCAERT ITCS The AET

Listserv Messages

Erica Thieman
Illinois State Board of Education
Principal Consultant in Agricultural Education
100 North First Street, C-215
Springfield, IL 62777
(217) 524-4832
(217) 782-0710 fax
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FY18 Three Circle (FFA & SAE) Budget Application Active

Wednesday, December 20, 2017

FY18 Three Circle (FFA & SAE) Grant – Budget Applications Active

A webinar was conducted to walk through the completion of the grant application including changes in the application.  It is recommended to review the recorded webinar before completing the application which can be found at this link (pdf).

An IWAS blast will soon be released indicating the online budget applications in the Three Circles (FFA & SAE) Grant System for Agricultural Education is now activePlease complete and submit your budgets online by January 20, 2018 in order to secure a July 1, 2017 start date for the grant.   I strongly encourage the submission of the application by the above deadline so it does not impair the district’s/teacher’s ability to meet the grant requirements such as the 400 hour requirement.  If budget applications are returned after the January 20 deadline above, the start date of the grant will be the date the budget was submitted to ISBE and you will lose the ability to count extended time prior to that start date. 


Full allocations were awarded to districts with no proration. The allocation amount is based on the salary and benefit information the district provided in the initial application. The district allocation can be found on the budget detail page in the lower left corner.  This is the entire district allocation for all teachers in all schools the district submitted.  If you need specific teacher allocation information, please contact your grant program administrator whose contact information is at the top of this message. If changes are necessary to the approved budget application due to changes in anticipated staff time spent during the year, be sure to submit an amendment in a timely fashion (prior to the time/expenditure occurring).


During the year, it is important that the district keep track of grant expenditures as well as the district’s share of the cost so that ALL grant funds are spent according to the last approved budget by the end of the grant. (June 30, 2018)  Given the current delay in state payments, it may be necessary to spend local funds by the grant end date to complete all expenditures at which point once the grant funds arrive from the Comptroller the local funds may be reimbursed.  Otherwise if expenditures are not completed by the end date, then the State will request the return of funds.  For special circumstances, please contact your grant administrator for guidance.


The district (teachers) will need to document 400 extended hours of approvable activity to the benefit of Ag Ed between the start and end date of the grant.  It is recommended to use the AET Teacher Journal to document hours. At a minimum, documentation must show district, school, and teacher names, date and time of activity including start time, activity description, number of hours, and relationship to SAE, FFA, or Curricular as well as number of individuals (elementary/middle school and high school students, community members and partners) impacted by its activities.  The district will need to be able to show payment of the entire 60 day value (district’s and grant’s share) or cost of the extended time for each applicable teacher.  If grant requirements are not met, the district and/or teacher may become ineligible to receive the grant along with any potential return of funds as applicable.


For quick steps and for more detailed instructions to access or complete the new budget process, access the instructions or review the webinars linked above.  Once inside the grant, you will also see a link for instructions in the upper right hand corner of each grant page which will provide answers to most questions on what to complete, how to navigate the site, quick steps to complete each page, or budget examples. 

Listed are a few key points to remember.

  • You must have an IWAS account.  If you do not have an account, you will need to create one.  For district representatives other than the Superintendent requiring access to the grant, each will need to go in and request access to the new grant system from the link in the System Listing (as demonstrated on the webinar).  Once requested, the District Superintendent grants access.
  • When you access the FY18 budget for the first time, you will click ‘yes’ (checkbox) to create a new project.  Check to be sure the year is correct and enter the common district name for the title, then click Create New Project.  When you go back to access this budget later, you will not have to do this; just simply choose from the menu listing of budget applications towards the bottom of the page.
  • The starred items in the instructions table of contents, which are linked in the upper right of each grant page, are the components to complete.  Quick steps will be in the instructions.
  • Budget.  FFA and SAE extended time is the emphasis of the grant and is budgeted under 1000 function code (minimum of 136 hours each). Curricular related activity is budgeted under the 2210 function code (maximum of 128 hours).  This grant covers salary (object code 100) and benefits (TRS, THIS) as they relate to creditable earnings and as applicable.  Benefits (object code 200) only need be included in the budget if the district pays TRS and/or THIS on behalf of the employee. Each should be listed with its specific cost as applicable.
  • This grant has no subgrants and districts typically identify themselves as governmental units.
  • Due dates:  Budget submitted by January 20, 2018.  Amendments submitted as changes will occur, but no later than 30 days prior to the end date of the grant (June 30, 2018).

If you have questions of a programmatic nature, call (or email) Harley Hepner.  If you have questions of a technical nature, you can call the Help Desk at 217-558-3600.

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